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Immigration Services Nepal provides employer-side administrative coordination for an organization managing a foreign worker’s Nepal work authorization pathway. Depending on the agreed scope, we can organize role and entity information, coordinate document readiness, maintain an application tracker, prepare questions when an authority requests clarification, and flag dates supplied by the client for renewal planning. The service helps an employer keep the administrative record clear; it does not decide which authorization applies or whether a worker or organization qualifies.
We are a private immigration administrative consultancy, not a government authority, law firm, recruiter, or employer of record. We do not provide legal, employment, or tax advice; recruit or employ foreign workers; or promise a permit, labour approval, recommendation, visa, renewal, processing time, or other outcome. The employer and worker remain responsible for their respective obligations and filings. Competent labour, industry, investment, and immigration bodies decide the requirements and outcomes within their authority.
Keep each authorization step distinct
Nepal’s Department of Industry describes an expatriate non-tourist visa pathway in which the industry obtains a work permit and the Department of Industry and Department of Labour provide recommendations for a non-tourist visa. Its citizen charter separately lists an application for a non-tourist visa request when a foreign worker is appointed by a domestically funded industry. That charter entry describes an administrative process and document list for that stated context; it is not a universal checklist for every employer, sector, or foreign-worker case.
A labour permit or labour approval, an industry recommendation, and an immigration visa are separate matters. A recommendation is not a visa, and an administrative status update is not an approval. We help the employer identify which step is being tracked, organize its records, and prepare questions for the relevant office. The employer should confirm the current route, responsible office, filing method, and requirements directly with the competent authority before acting.
What employer-side coordination can cover
- Organize employer-supplied entity, role, and worker information into a case record for review by the employer and its authorized contact.
- Track documents received, outstanding items, and questions against current authority instructions selected for the case.
- Maintain a status log of applications and follow-ups based on information supplied by the client or authority.
- Prepare a concise clarification brief when the employer receives an authority question, leaving the factual response and submission to the employer or its authorized representative.
- Record client-supplied validity dates and send renewal planning reminders. A reminder does not confirm the legal deadline, eligibility, or availability of renewal.
The Department of Industry’s published charter gives examples for the domestically funded industry route, including an application, industry registration and VAT/PAN evidence, vacancy advertisement and information about local applications, worker passport and visa copy, worker biography and qualification or training evidence, tax clearance, local workers identified for replacement, and industry inspection or progress information. It also states that further documents may be requested. These examples are provided to help employers prepare questions and organize records; the responsible office’s current instructions govern what a particular case must submit.
How the coordination engagement works
1. Map the employer’s case
The employer shares the basic role, entity, worker, and case-status information it is comfortable providing. We clarify the administrative scope and identify which authority or process the employer believes is involved, without determining legal eligibility.
2. Confirm the applicable authority instructions
The employer or authorized contact confirms the route, current checklist, filing channel, and responsible offices. Where the case may involve separate labour, industry, or immigration steps, we keep them as distinct entries in the tracker rather than treating one as a substitute for another.
3. Organize the readiness record
Within the agreed scope, we record supplied information and track items as received, pending, or needing clarification against the applicable instructions. The employer and worker review the facts and decide what to provide or submit.
4. Track submissions and questions
The employer or its authorized representative handles official submission. We can update the tracker from status information the client shares and prepare a question list or clarification brief if an office requests more information. The authority determines whether any response is sufficient.
5. Maintain renewal reminders and close the record
We can record dates supplied by the client and flag planning points for the employer to verify. The employer confirms deadlines and renewal requirements with the responsible office, then reviews the case record and outstanding administrative items with us.
Discuss employer work authorization coordination
To discuss a scope, share the organization’s general situation, the role and case stage, and the internal contact responsible for the matter. Avoid sending passport or other sensitive identity records until the scope and a suitable sharing method are agreed. Contact Immigration Services Nepal to discuss administrative coordination for an employer’s foreign-worker authorization pathway.
Eligibility
- For employers seeking administrative coordination for a foreign worker’s Nepal work authorization pathway.
- The employer must identify an authorized contact to review case information, confirm the applicable authority instructions, and handle employer responsibilities and official submissions.
Requirements
- Agree the administrative scope and information-sharing contact before case records are coordinated.
- The employer and worker remain responsible for the accuracy of supplied information and for actions assigned to them.
- Confirm the current route, responsible authority, requirements, and filing method directly with the competent office.
Documents to prepare
- The Department of Industry’s charter lists, for its domestically funded industry non-tourist visa request, industry registration and VAT/PAN evidence, vacancy advertisement and local-candidate information, worker passport and visa copy, biography and qualifications or training records, tax clearance, local-worker replacement information, and industry inspection or progress information. Confirm whether this route and its current document list apply to the case.
Process
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1
Map the employer’s case
Record the employer-supplied role, entity, worker, and case-stage information and define the administrative coordination scope.
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2
Confirm current instructions
The employer or authorized contact confirms the applicable pathway, filing channel, checklist, and competent offices; labour, industry, and immigration steps are tracked separately.
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3
Organize document readiness
Track supplied items against the authority instructions confirmed for the particular case, noting what is received, outstanding, or needs clarification.
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4
Track filing and questions
The employer or its authorized representative handles official submissions; we can update the administrative tracker and prepare clarification questions from information shared.
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5
Record renewal planning dates
Flag client-supplied dates for planning and ask the employer to verify deadlines and renewal requirements with the responsible authority.
Frequently asked questions
Does a work permit also grant a visa?
No. The Department of Industry describes a work permit and a non-tourist visa recommendation as separate steps involving different authorities. The Department of Immigration decides visa matters. The employer should confirm the applicable steps for its case with the responsible offices.
Does the published document list apply to every foreign worker?
No. The Department of Industry citizen charter’s listed documents relate to a non-tourist visa request for a foreign worker appointed by a domestically funded industry. The responsible authority may ask for additional documents, and employers should verify the current checklist and whether that pathway applies.
Can you determine eligibility or guarantee approval?
No. We provide administrative coordination only. The employer and worker confirm their responsibilities, and the competent labour, industry, investment, and immigration bodies decide requirements and outcomes.
Do you file applications or act as an employer of record?
This service does not make us the employer, recruiter, or government representative. The employer or its properly authorized representative handles official submissions. We can organize records, track administrative status, and prepare questions within the agreed scope.
Will you remind us when a permit or visa needs renewal?
We can record dates supplied by the client and provide planning reminders. The employer must verify the applicable deadline, current renewal process, and eligibility with the responsible office; reminders are not a guarantee that renewal is available.
General information only. Requirements depend on the facts of each case and can change, so confirm the current position before filing.